Job Description

Systems Project Coordinator (Contract) - Remote 

Help build systems that protect water, air, land, and public health.

About Windsor Solutions
Windsor is an agile and growing company with a team of mission-driven people who care deeply about protecting the environment. Since 1998, we’ve partnered with government agencies to create technology that simplifies environmental permitting, compliance, and reporting, ultimately making it easier for agencies to carry out their critical work.

We believe great work comes from empowering people to do what they do best. We support continuous learning, thoughtful collaboration, and roles that evolve to match the strengths and goals of the individual.

The Role

We’re looking for a contract Systems Project Coordinator to support the implementation of a large environmental system for a state agency. You’ll serve as the primary liaison between client stakeholders and Windsor’s development team, keeping implementation tasks on track and ensuring business needs are fully understood, documented, tested, and delivered.

This is a remote role with occasional travel to Augusta, Maine required during key project phases.

We estimate a minimum of 40 hours per week for the length of the project. This contract may extend or convert depending on performance and project needs.

What You’ll Do

Client Coordination & Communication

• Serve as the main contact for assigned program areas, guiding clients through configuration, testing, and launch

• Facilitate meetings, capture decisions, and follow up on action items

• Document and translate business needs into requirements for the technical team

• Build trust with clients and keep communication flowing across all parties

System Implementation Support

• Work closely with Windsor’s leads, developers, and project managers to track tasks and dependencies

• Assist with story prioritization, data migration, and business process configuration

• Lead client staff through user acceptance testing (UAT) and defect validation

• Provide training and desk guides to ensure successful system adoption

Documentation & Testing

• Write meeting notes, test scripts, training materials, and system documentation

• Validate converted data and test system setup for accuracy

• Help users transition from legacy systems and support early system use

What You Bring

• 5+ years of experience coordinating system implementation or migration projects

• Proven ability to translate business needs into clear technical requirements

• Confidence leading meetings, facilitating decisions, and guiding clients

• Strong documentation and follow-through skills

• Experience with UAT and data migration validation preferred

• Familiarity with Jira or other project tracking tools is a plus

• Based in the US, with the ability to travel to Augusta, Maine as needed

You’ll Love This Role If You Are...

• A proactive communicator who thrives on clarity and collaboration

• Comfortable working independently while keeping a distributed team aligned

• Passionate about helping clients implement meaningful, high-impact systems

• Detail-oriented without losing sight of the big picture

• Naturally curious and eager to solve problems in new ways

Want to make a real impact on environmental outcomes through meaningful systems work? We’d love to hear from you.

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