Job Description
Position: Purchasing Administrator
Description:
Role Overview: The Purchasing Administrator ensures the seamless procurement and delivery of IT products and services by acting as a liaison between vendors, internal teams (sales, finance, logistics), and customers. This critical position guarantees that the right products are ordered, tracked, and delivered accurately and on time.
Core Responsibilities: -
Purchasing & Procurement: Place purchase orders with approved vendors and distributors based on sales orders or stock requirements. Verify product availability, pricing, and lead times. Track and manage open purchase orders, expediting or adjusting as necessary. Coordinate with the sales team to confirm specifications, quantities, and timelines. Maintain updated records of vendor pricing, terms, and performance.
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Order Fulfillment & Coordination: Coordinate with warehouse or logistics partners to ensure timely fulfillment of customer orders. Monitor order statuses and communicate any backorders or delays promptly. Work with vendors on drop-shipments, ensuring proper routing instructions. Update internal systems (ERP, CRM, order management) with shipment and delivery details.
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Shipment Confirmations & Customer Communication: Send shipment confirmations to customers including tracking and estimated delivery dates. Act as a point of contact for customer inquiries related to shipment status. Ensure accurate documentation is shared with appropriate parties.
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Administrative & Documentation: Maintain accurate and organized purchase records, shipment logs, and vendor communications. Assist with invoice reconciliation and resolve discrepancies. Help prepare reports on purchasing activity, vendor performance, and cost savings.
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Vendor & Internal Collaboration: Build vendor relationships to negotiate better pricing, resolve issues, and understand lead times. Collaborate with sales and finance teams to align purchasing with business priorities. Escalate supply chain issues as needed.
Requirements: Qualifications: - Experience with Purchase Orders and Purchase Management
- Skills in Purchasing and Procurement
- Strong Communication skills
- Excellent organizational and time-management skills
- Proficiency with procurement software and Microsoft Office Suite
- Ability to work independently and collaboratively
- Experience in the tech industry or a related field is a plus
- Bachelor\'s degree in Business Administration, Supply Chain Management, or related field
Benefits: Benefits: - Opportunity to work in a diverse and inclusive company culture that prioritizes growth, collaboration, and open communication
- Exposure to innovative digital, cloud, and AI technologies
- Vendor-agnostic environment that values strategic insight and business-aligned IT
- Professional growth through collaboration and ongoing learning (further details to be discussed at interview)
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