Job Description

Job Description:

As a Human Resources Coordinator, you will play a crucial role in supporting the Branch HR department's daily operations. Your responsibilities will include managing employee records, managing the candidate’s onboarding experience, coordinating training sessions, and ensuring compliance with HR policies and procedures. You will serve as a key point of contact for new and current employees, providing guidance and support on HR-related matters. 

What’s in it for You 

• Competitive Hourly Rate: $22.00 / hour 

• Work Site Location: Merriam, KS 

• Set Schedule: Monday through Friday, 9:00 a.m. to 5:00 p.m. This position may require long hours and weekend work. 

• Comprehensive Benefits: Medical, dental, and vision insurance plans, 401(k) with employer matching contributions, paid time off (PTO) policy, paid holidays, disability coverage, and life insurance options. 

• Career Growth: Career growth opportunities at GardaWorld 

• Travel: Travel expectations vary by branch, with daily visits to client sites within the market. 

Your Responsibilities 

Candidate Management: 

• Interact positively with applicants, guiding them through the application process. 

• Manage applicants' progress through the applicant tracking system, overseeing all steps and statuses. 

• Collaborate with branch staff to screen, interview, and extend job offers to candidates; conduct new-employee orientations. 

• Administer drug screens, fingerprinting, and background checks for candidates with conditional job offers. 

• Schedule employee orientation, including enrollment in the Learning Management System. 

• Communicate benefits to new hires, during employment changes, and during open enrollment. 

• Review training hours reports for accuracy before payroll processing. 

• Transition candidates into WinTeam and complete necessary post-hire maintenance. 

• Conduct employment verifications as needed. 

Employee Management: 

• Build and maintain branch employment records and reports, adhering to GardaWorld record retention policies (including I-9s, W-4s, direct deposit elections/paycards). 

• Manage uniform inventory, place orders, review invoices, and schedule restocking. 

• Verify licenses and ensure compliance reporting. 

• Issue employee name badges. 

• Process terminations and respond to unemployment claims. 

• Maintain transfer request reports. 

• Monitor driver compliance. 

• Ensure WinTeam data integrity, including all employee status changes. 

Other Responsibilities:  

• Coordinate employee engagement efforts, including surveys, new hire orientation, special events, and recognition programs. 

• Maintain OSHA documentation, support EEO-1 report filing, and ensure compliance with EEO regulations. 

• Communicate state and local employment law changes to the Regional HR Leader (RHRL). 

• Facilitate and coordinate safety, workers compensation programs, and IQAs. 

• Assist walk-in applicants and employees, providing computer support as needed. 

• Answer branch phones as required. 

• Perform other related duties as assigned. 

Your Qualifications: 

 

• High school diploma required 

• A minimum of 1-3 years of experience in a fast paced, human resources environment  

• Microsoft Office Suite proficiency  

• Tech-savvy with experience in both proprietary and mass market systems   

• Must be at least 21 years of age or older as required by applicable law or contractual requirements 

• Authorized to work in the United States 

• Able to pass an extensive screening process 

• Legally authorized to work in the United States  

• Add additional qualifications as needed/required. 

Your Skills and Competencies: 
Competencies: 

• Hands-on Approach 

• Business Acumen 

• Problem Solving 

• Communication 

• Consultation 

• Cultural Awareness 

• Leadership & Navigation 

• Relationship Management 

• Ethical Practice 

• Resilience 

Ideal Skills, Characteristics, & Experiences:  

• Results and people-oriented, balancing business considerations 

• Process-driven mentality 

• Highly organized 

• Self-motivated with a high sense of urgency 

• Stable, progressive work history 

• Excellent communication skills 

• Acts with integrity 

• Resilient and adaptable 

• Competitive spirit 

• Ability to develop relationships at all levels 

• Willingness to get involved in all aspects of the business 

GardaWorld: Make the World a Safer Place 

In the United States, GardaWorld Security remains the only guarding security company to be Certified by Great Place to Work. This could be more than a job - 26% of our corporate employees started as frontline workers.

GardaWorld Security is a global champion in sophisticated and tailored security solutions, employing and training highly skilled and dedicated professionals across the globe, offering a wealth of opportunities to individuals looking to gain experience and develop professionally in a growing industry. 

It is the policy of GardaWorld Security Services to provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, veteran status, or disability in accordance with applicable federal laws. In addition, GardaWorld Security Services complies with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment including, but not limited to hiring, placement, assignment, promotion, termination, layoffs, recalls, transfers, leaves of absence, compensation, and training. It is also the policy of GardaWorld Security Services not to honor requests that employees be assigned on the basis of sex or any other classification protected by law, unless such request is based on a bona fide occupational qualification for that assignment. 

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