Executive Assistant (Remote Position) Job at Thrust Aviation, Boca Raton, FL

K3ZXTkxDQTRGbVk4bmdQcTUzQVBGcklpM0E9PQ==
  • Thrust Aviation
  • Boca Raton, FL

Job Description

About The Role

We are seeking a proactive, detail-oriented, and experienced Executive Assistant to support the CEO and leadership team at Thrust Aviation. This role is ideal for someone who has worked at a high level before, knows how to prioritize and anticipate needs, and is comfortable taking ownership of the day-to-day tasks that keep an organization moving forward.

As the Executive Assistant, you will play a critical role in streamlining operations, managing schedules, supporting key projects, and ensuring the leadership team can focus on high-level strategy and growth. Your work will directly contribute to the efficiency and success of Thrust Aviation across charter operations, sales, and team development.

Key Responsibilities

  • Executive Support – Manage calendars, coordinate meetings, book travel, and assist with daily time management for the CEO and leadership team.
  • Communication & Coordination – Serve as a central point of contact for internal team members and external stakeholders, ensuring smooth communication flow and follow-ups.
  • Project Support – Assist in coordinating key company initiatives, from recruitment to marketing to operational improvements.
  • Inbox & Document Management – Organize and respond to key emails, track to-dos, and manage digital filing systems for efficiency and accessibility.
  • Task & Workflow Optimization – Implement tools and systems to streamline processes, improve accountability, and reduce friction across recurring tasks.
  • Event & Meeting Logistics – Prepare meeting agendas, take notes, follow up on action items, and organize internal or client-facing events when needed.
  • Personal Assistance – Occasionally assist with personal or travel logistics that support the CEO’s availability and productivity.

Requirements

  • Minimum 2-3 years of experience as an Executive Assistant supporting C-level executives or founders.
  • Exceptional organizational and time management skills; able to manage multiple priorities with precision.
  • Excellent written and verbal communication skills in English.
  • Tech-savvy with strong experience using tools like Google Workspace, Slack, project management tools (e.g., Notion, Todoist, ClickUp), and calendar systems.
  • Highly resourceful with a can-do attitude and the ability to operate independently with limited oversight.
  • Discreet and trustworthy with confidential information.
  • Proven ability to anticipate needs, stay two steps ahead, and drive value through thoughtful execution.

Preferred Qualifications

  • Experience in the private aviation, luxury services, or high-ticket sales industries.
  • Strong understanding of sales automation tools, AI-driven analytics, and lead generation

Job Tags

Remote job,

Similar Jobs

Theranova, LLC

Assembler Job at Theranova, LLC

 ...advice on this job and more exclusive features. Responsible for assembling prototype products and clinical devices-including disposable...  ...0 3 months ago Bioprocess Technician II - Manufacturing Furniture Assembly Technician California Furniture Assembly... 

Locs of Luxey, LLC

OTR Box Truck Team Driver Job at Locs of Luxey, LLC

NOW HIRING: Over-the-Road (OTR) Box Truck Drivers Drive with Locs of Luxey! Company: Locs of Luxey Location: Nationwide (OTR) Employment Type: Full-Time Pay: Competitive Weekly Pay + Bonuses Experience Required: 6+ Months Driving Experience Preferred... 

Universal Hierarchy Node

Associate Director, State Government Affairs Job at Universal Hierarchy Node

 ...Missouri, Kansas, Arkansas, Nebraska, Kentucky, Tennessee on behalf of priority policies and objectives involving state and local government affairs. Oversee the state government affairs priorities in the region, executing state legislative strategies in state Capitols and... 

Village Caregiving - London

Weekend Caregiver Job at Village Caregiving - London

Hiring for WEEKENDS London, KY area! Saturday and Sunday 10am-6pm Village Caregiving is seeking a compassionate, in-home caregiver to assist clients with their daily activities in the comfort of their own home. Create your own schedule with the client and have the flexibility... 

Arcosa

Plant Operator Job at Arcosa

 ...Plant Operator Arcosa Specialty Materials is searching for a Plant Operator for our Seattle, WA plant. In this role you will support a positive safety culture by supporting the activities and staff within a 24/7 aggregate environment that is regulated by MSHA safety...