Job Description

Job Title: Executive Assistant II
(Temporary – Maternity Leave Coverage)
Location: Remote (Preference for Salt Lake City, UT)
Pay: $38–$40/hour
Schedule: Monday–Friday, 8:00 AM–5:00 PM MST (flexibility required)
Duration: 12 weeks (maternity leave coverage)

About the Client
Our client is a leading managed care organization committed to improving the health and well-being of individuals and families through quality, cost-effective healthcare solutions. With a mission rooted in providing accessible care to underserved populations, they are recognized for their impactful work across Medicaid and Medicare programs. This is a chance to contribute to a purpose-driven team within a dynamic, mission-focused organization.

Position Summary
We are seeking a proactive and highly skilled Executive Assistant II to provide high-level administrative support during a 12-week maternity leave. This role will support five senior leaders, including the Chief Medical Officer and several Vice Presidents. The ideal candidate will have experience juggling multiple priorities, managing complex calendars, coordinating high-stakes meetings, and handling confidential information with discretion.

This is a remote role; however, candidates located in the Salt Lake City area are preferred to assist with occasional in-person meetings. Candidates in other locations will still be considered based on experience and availability.

Key Responsibilities

• Provide comprehensive administrative support to the Chief Medical Officer, VP of Healthcare Services, VP of Network Management & Operations, VP of Quality & Growth, and AVP of Provider Network

• Manage multiple calendars, proactively scheduling and prioritizing meetings across time zones

• Coordinate meeting logistics, prepare agendas, compile slide decks, and document notes and action items

• Serve as the main point of contact for internal and external communications, screening calls and visitors as appropriate

• Draft, proofread, and edit routine correspondence, reports, and presentations

• Organize travel arrangements and process expense reports

• Maintain confidential records and ensure HIPAA compliance in all communications and data handling

• Support recurring and ad-hoc projects, including light research, data compilation, and presentation development

• Act as liaison with internal departments, external stakeholders, and vendor partners

• Provide backup coverage and general office support as needed

Qualifications

• Associate’s degree or equivalent experience required

• Minimum of 2 years of Executive Assistant experience, ideally supporting multiple leaders

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); strong formatting and slide deck preparation skills

• Typing speed of 65+ WPM

• Demonstrated ability to manage shifting priorities in a fast-paced environment

• Strong organizational skills and attention to detail

• Excellent verbal and written communication skills

• Professional, diplomatic demeanor with strong interpersonal abilities

• Familiarity with managed care or healthcare/Medicaid programs preferred

• Must be able to work Mountain Standard Time hours with flexibility for early or late meetings

Ideal Candidate Traits

• Self-starter who takes initiative

• Solutions-oriented and calm under pressure

• Thrives in a multi-executive support role

• Skilled at anticipating needs and proactively resolving issues

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