Our client, a high-performing investment management firm headquartered in New York City is seeking an experienced and highly organized 2nd Executive Assistant to support the Chief Executive Officer/Chief Investment Officer and Chief of Staff. This is a unique opportunity to work in a fast-paced, collaborative, and performance-driven environment where excellence, professionalism, and discretion are paramount. The ideal candidate is a proactive self-starter who can manage high-volume workflows with speed and precision, exercise sound judgment in complex situations, and handle sensitive information with the utmost confidentiality. This role requires exceptional organizational skills, strong written and verbal communication, and the ability to partner seamlessly with internal and external stakeholders. This role is onsite 5x a week in their Midtown office.
RESPONSIBILITIES:
Partner closely with the Chief of Staff to ensure the CEO/CIO is operating at maximum efficiency across all professional and personal commitments
Manage business and personal inboxes with a keen eye for detail—flagging priority items, ensuring timely follow-up, and organizing correspondence
Coordinate and manage fast-paced calendars with urgency and a high level of precision, including adjustments based on dynamic market activity
Prepare comprehensive weekend binders and weekly meeting materials
Oversee business and personal travel logistics including flights (private and commercial), ground transportation, accommodations, and itineraries
Organize meetings and events, ensuring seamless logistics, materials prep, AV/tech setup, and scheduling coordination
Track and manage expenses, submitting monthly reports through Concur on behalf of the executive team
Work in close collaboration with other administrative professionals to ensure full coverage and consistency
Engage thoughtfully with internal and external contacts to represent the executive’s office with the highest level of professionalism
Remain responsive and flexible outside of standard working hours when needed
REQUIREMENTS:
Bachelor’s degree required
Minimum of 5-10 years of professional experience in a high-touch administrative or executive support role
Strong proficiency in Microsoft Office Suite
Experience in a financial services or fast-paced corporate setting preferred
Highly organized with a strong sense of urgency, attention to detail, and excellent judgment
Comfortable working in a collaborative environment with high expectations and a team-first mindset
Ability to handle confidential information with discretion and professionalism
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